Data recovery has recently become immensely popular. Thanks to the recovery software available in the market, they make the challenging task of data retrieval possible. Before these tools, restoring deleted data was a tedious task that required professional help and involved advanced processes. Certainly, recovery tools have impacted and brought great productivity to the average user. However, with so many options available, finding the right one and knowing which is the best recovery tool is getting complicated.
That said, if you are looking for the best data recovery software, the easiest way to go ahead is by underlining the features.
For this, a lot of research and gathering knowledge is required. However, you are at the right place if you are short on time and looking for a guide that lists features & functionalities a data recovery software must have.
Important : Food for Thought:- Data recovery and retrieving deleted items is no joke. Hence, there’s no such thing as a free data recovery tool. Rule out all the options you can find that offer data recovery for free, as they are simply wasting your time.
Choosing Data Recovery Tool: Features that Make the Difference
Retrieving accidentally deleted data is the ultimate expectation from a recovery tool. However, the software is capable of much more than this. It allows data previewing and much more.
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1. Ability to Recover Data From Multiple Sources
Professional data recovery experts always work with modules that help recover data from a dedicated destination. You might have seen them recovering data from dedicated SD cards, drives, and Pendrives. Using software takes this one step ahead by introducing a single module that allows you to scan multiple sources and retrieve data.
A PC has multiple storage devices, internal and external, dedicated CD/DVD drives, and partitions, and you might have deleted a file accidentally from any of these destinations. An ideal tool allows you to scan and retrieve data from different sources available on your computer.
2. Different Scanning Modes for Accurate Recovery of Files
Scanning your PC and other sources to find deleted files is a major aspect of any tool you use. But did you know that scanning can make the retrieval process complex? The most important thing to consider while recovering a deleted file is to ensure the source from which it was deleted is not overwritten.
With the help of dedicated scan modes, you can decide the type of processing required to retrieve your data.
Advanced Data Recovery, one of the best recovery software, gives the option of two scanning modes.
One is the Quick Scan, a light mode that efficiently scans the selected drive for deleted files and ensures that scanning does not affect the state of the hard drive. The other is a Deep Scan that thoroughly scans each folder, subfolder, directory, and other sections of the selected drive to recover files. This scanning mode proves worthwhile when the results obtained in Quick Scan are not what you are looking for. When you don’t find your data with Quick Scan, switch to Deep Scan.
3. Real-Time Scan Results & Details
While retrieving a file from a dedicated source, you may need to know which files can be restored. If you are scanning an entire drive, the tool may retrieve older files that are not even your point of concern. This happens due to the board area you put up for the scan, and a lot of time is taken to locate the file you were looking for.
Having real-time scan data shows the number and name of the files that have been scanned and can be recovered. This allows you to review scan results and select the files you want to save. Moreover, you can mark the files and folders you want to retrieve and discard the rest. Therefore, when going for a data recovery tool, ensure the tool retrieves the files you want rather than a bulk of useless files.
4. Ability to Preview Files you are Recovering
Previewing the file is helpful, especially when you want to retrieve files you had deleted due to their duplicate nature. It is a feature that seems useless but is a great thing to have when dealing with files with similar names, sizes, or attributes.
The feature allows you to select the file from your scan results and open it before recovery. In the case of images and video files, you can ensure that this is the file you want to retrieve. This will save you from deleting the original files when dealing with duplicate files.
In such cases, the preview feature will list the details of the original copy helping you retrieve the exact file rather than duplicate it. This will save you the trouble of falling into the vicious cycle of deleting duplicates, retrieving them, and then deleting them. However, certain tools will make you save the result before you preview it. Therefore, select the tool as per your need.
5. Ability to Filter Your Scanned Results
Now, this is something that can enhance your overall retrieval process. When the scanner pulls up the results for deleted files, manually finding and marking the files you want to retrieve can be time-consuming. Especially if there are hundreds and thousands of files in the results.
Filter options in scanning help narrow down this process by a significant margin. Using various sorting options, you filter out the results, narrowing them down to the least number of files to select from. This allows you to find and retrieve files quickly.
6. Ease of Access
Last but not least, all these features are only helpful if the user experience is simple. An application should feel more like a troubleshooter rather than the trouble itself. Some applications make the entire process appear super complex, while some ensure the user feels comfortable using the application.
The thing to focus on here is the ease of access. Though it can vary from person to person, a neat interface is something everyone likes. The best way to ensure that the tool you choose is comparatively more straightforward is by using the trial version. It is more or less like using a tool but with limited functionality. However, from the perspective of getting equipped with the controls of the tool, it can be a great practice.
Always look for free trials before paying for the tool. I recommend you try it before investing in a tool.
Tip : Other than these features, one aspect of having a tool is its reliability and the developer from where it comes. Knowing the parent company's reputation for the tool and its reputation can also make a difference. Make sure you read the reviews and find out more about the publisher of the tool before investing in it!
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These features are just the basic requirements that data recovery software must fulfill to yield perfect results.
After all, you will invest your hard-earned money in the application to get a reliable outcome.
Treat this blog as a checklist for features and ensure you use it while choosing the right option. All the screenshots shared are from the Advanced Data Recovery tool by Systweak, which I use. You can try that, too, as it also has a free trial. I am satisfied with the results, and I am sure it will do the job for you too!
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That brings us to the end of this blog. Bookmark this blog, so you have the feature list handy when deciding. Also, let me know if there are other features I need to include. Good luck!