{"id":31852,"date":"2025-11-11T19:14:00","date_gmt":"2025-11-11T13:44:00","guid":{"rendered":"https:\/\/www.systweak.com\/blogs\/?p=31852"},"modified":"2025-11-11T19:24:17","modified_gmt":"2025-11-11T13:54:17","slug":"how-to-convert-excel-to-pdf","status":"publish","type":"post","link":"https:\/\/www.systweak.com\/blogs\/how-to-convert-excel-to-pdf\/","title":{"rendered":"How to Convert Excel (.xls, .xlsx) to PDF"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PDF files are the best way to share documents online without losing the formatting. At the same time, all sorts of calculations can be handled properly in an Excel Worksheet. However, most of us do not have MS Excel installed or know how to read the data in a worksheet. The answer to this issue is the simplification of the data by converting an Excel worksheet to a PDF file. This guide focuses on many different methods on converting XLS File.<\/span><i><\/i><\/p>\n<h3 style=\"text-align: justify;\">Why Should you Convert Excel to PDF?<\/h3>\n<ul>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">A PDF file locks your layout, making sure that the charts, tables, and formulas appear exactly as you want them to.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PDFs are <a href=\"https:\/\/www.systweak.com\/blogs\/make-read-only-pdf-editable\/\" target=\"_blank\" rel=\"noopener\">read-only files<\/a>, which means that recipients can view your data but can\u2019t change it.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Almost everyone can open a PDF on any device or operating system without needing Excel or Microsoft Office installed.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PDFs are printer-friendly. They maintain page breaks, margins, and scaling so your spreadsheet prints cleanly and professionally.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PDFs can be <a href=\"https:\/\/www.systweak.com\/blogs\/how-to-hyper-compress-pdf\/\" target=\"_blank\" rel=\"noopener\">compressed more effectively<\/a> than Excel files, making them faster to upload, email, or share online.<\/span><\/li>\n<li style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PDFs are easier to view on phones and tablets than spreadsheets.<\/span><i><\/i><\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\">Best Methods to Convert Excel Spreadsheets to PDF<i><\/i><\/h2>\n<h3 style=\"text-align: justify;\">Method 1: Using Systweak PDF Editor<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The first method to convert Excel file to PDF is by using Systweak PDF Editor. Here is how you can do that.<br \/>\n<\/span><br \/>\n<span style=\"font-weight: 400;\">1. Download and install Systweak PDF Editor.<br \/>\n<\/span><\/p>\n<div class=\"download_buttons_section\"><p style=\"text-align: justify;display:none;\" class=\"downloadnow-btn-show os-windows\" data-eventsource=\"DownloadNow_post_button\"><a data-param=\"systweakblog,wp_json\/wp\/v2\/posts\/31852,pos-1,\" data-operation=\"iframe\" class=\"ds-download-link \" rel=\"nofollow\" href=\"https:\/\/www.systweak.com\/blogs\/download-product\/spe\/w\/31852\/1\" onclick=\"gtag('event', 'ProductDownloadSysBlog', { 'event_label' :'how-to-convert-excel-to-pdf', 'event_category':'windows-1' });\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full\" src=\"https:\/\/bg.systweak.com\/blogs\/wp-content\/plugins\/download-button-shortcode-new\/images\/window_btn.png\" alt=\"download\" width=\"250\" height=\"65\"><\/a><\/p><\/div>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">2. Open the app and click on the Convert Tab at the top.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31003\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/08\/User-interface-of-systweak-pdf-editor.webp\" alt=\"user interface of systweak pdf editor\" width=\"734\" height=\"267\" sizes=\"(max-width: 734px) 100vw, 734px\" \/><br \/>\n<span style=\"font-weight: 400;\">3. Next, click on the Convert From tab and choose Excel to PDF.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31853\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Convert-From.webp\" alt=\"Convert From\" width=\"420\" height=\"361\" sizes=\"(max-width: 420px) 100vw, 420px\" \/><br \/>\n<span style=\"font-weight: 400;\">4. A new box will open where you have to click on the Add Files button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31854\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Batch-Convert-1.webp\" alt=\"Batch Convert\" width=\"398\" height=\"363\" sizes=\"(max-width: 398px) 100vw, 398px\" \/><br \/>\n<span style=\"font-weight: 400;\">5. Choose the output folder.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31855\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Choose-Output-Format.webp\" alt=\"Choose Output Format\" width=\"447\" height=\"121\" sizes=\"(max-width: 447px) 100vw, 447px\" \/><br \/>\n<span style=\"font-weight: 400;\">6. Click on the Convert button.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31856\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Convert-to-Excel.webp\" alt=\"Convert to Excel\" width=\"207\" height=\"64\" sizes=\"(max-width: 207px) 100vw, 207px\" \/><br \/>\n<\/span><span style=\"font-weight: 400;\">7. The Process will take some time and once it has been completed, click on the OK button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31857\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Excel-to-PDF-Conversion-Completed.webp\" alt=\"Excel to PDF Conversion Completed\" width=\"582\" height=\"363\" sizes=\"(max-width: 582px) 100vw, 582px\" \/><br \/>\n<span style=\"font-weight: 400;\">8. Finally, click on the Open button under Status and choose Open File.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31757\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2023\/05\/Save-As.webp\" alt=\"Save As Systweak PDF Editor\" width=\"565\" height=\"372\" sizes=\"(max-width: 565px) 100vw, 565px\" \/><br \/>\n<span style=\"font-weight: 400;\">9. The Excel File will now open with the data from the PDF.<\/span><\/p>\n<p><strong>Read Also :<\/strong> <a href=\"https:\/\/www.systweak.com\/blogs\/convert-google-sheet-to-pdf-free\/\" target=\"_blank\" rel=\"noopener\">How To Convert &amp; Save Google Sheet To PDF (Online and Offline)<\/a><\/p>\n<h3 style=\"text-align: justify;\">Method 2: Using Google Sheets<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">1. Upload your Excel file to Google Drive.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31858\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Upload-Excel-file.webp\" alt=\"Upload Excel file\" width=\"483\" height=\"153\" sizes=\"(max-width: 483px) 100vw, 483px\" \/><br \/>\n<\/span><span style=\"font-weight: 400;\">2. Open it in Google Sheets.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31859\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Open-With.webp\" alt=\"Open With\" width=\"600\" height=\"271\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><br \/>\n<span style=\"font-weight: 400;\">3. Go to File \u2192 Download \u2192 PDF document (.pdf).<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31860\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Download-File.webp\" alt=\"Download File\" width=\"455\" height=\"377\" sizes=\"(max-width: 455px) 100vw, 455px\" \/><br \/>\n<span style=\"font-weight: 400;\">4. Choose your settings (page size, orientation, etc.).<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31861\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Choose-settings.webp\" alt=\"Choose settings\" width=\"312\" height=\"542\" sizes=\"(max-width: 312px) 100vw, 312px\" \/><br \/>\n<\/span><span style=\"font-weight: 400;\">5. Click Export.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31862\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Export-File.webp\" alt=\"Export File\" width=\"328\" height=\"143\" sizes=\"(max-width: 328px) 100vw, 328px\" \/><\/span><\/p>\n<h3 style=\"text-align: justify;\">Method 3: Using An Online Converter<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There are a few online Excel to PDF converters that can convert a worksheet to PDF file. Here is a list of those tools that we have tried and tested.<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span style=\"font-weight: 400;\">SmallPDF<\/span><\/li>\n<li><span style=\"font-weight: 400;\">\u00a0<\/span><span style=\"font-weight: 400;\">ILovePDF<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Adobe Acrobat Online\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We have demonstrated how to convert a worksheet to PDF using <\/span><span style=\"font-weight: 400;\">SmallPDF<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">1. Click on the <\/span><a href=\"https:\/\/smallpdf.com\/excel-to-pdf?utm_source=systweakblog\" target=\"_blank\" rel=\"noopener nofollow\"><span style=\"font-weight: 400;\">SmallPDF<\/span><\/a><span style=\"font-weight: 400;\"> link to open the Excel to PDF converter page.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31863\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Excel-to-PDF-converter-SmallPDF.webp\" alt=\"Excel to PDF converter SmallPDF\" width=\"700\" height=\"223\" sizes=\"(max-width: 700px) 100vw, 700px\" \/><br \/>\n<\/span><span style=\"font-weight: 400;\">2. Click on the Choose Files button and upload the Excel file you wish to convert.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31865\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Converting-excel-to-pdf.webp\" alt=\"Converting excel to pdf\" width=\"435\" height=\"315\" sizes=\"(max-width: 435px) 100vw, 435px\" \/><br \/>\n<span style=\"font-weight: 400;\">3. Next, wait for the process to complete.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31866\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Download-PDF.webp\" alt=\"Download PDF\" width=\"420\" height=\"284\" sizes=\"(max-width: 420px) 100vw, 420px\" \/><br \/>\n<span style=\"font-weight: 400;\">4. Finally, click on the Download button, and the PDF file will be downloaded to your default download folder.<\/span><\/p>\n<h3 style=\"text-align: justify;\">Method 4: Using Microsoft Excel (Built-in Export)<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">1. Open your Excel file.<br \/>\n<\/span><span style=\"font-weight: 400;\">2. Go to File \u2192 Save As (or File \u2192 Export).<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31867\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Microsoft-Excel.webp\" alt=\"Microsoft Excel\" width=\"557\" height=\"495\" sizes=\"(max-width: 557px) 100vw, 557px\" \/><br \/>\n<span style=\"font-weight: 400;\">3. Choose the location where you want to save the file.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31868\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Choose-location-to-Save-File.webp\" alt=\"Choose location to Save File\" width=\"601\" height=\"473\" sizes=\"(max-width: 601px) 100vw, 601px\" \/><br \/>\n<span style=\"font-weight: 400;\">4. In the Save as type dropdown, select PDF (*.pdf).<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31869\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Save-as-dropdown.webp\" alt=\"Save as dropdown\" width=\"533\" height=\"442\" sizes=\"(max-width: 533px) 100vw, 533px\" \/><br \/>\n<span style=\"font-weight: 400;\">5. Click Options if you want to, like Export a specific sheet or selection and Adjust page layout.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31870\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2025\/11\/Adjust-page-layout.webp\" alt=\"Adjust page layout\" width=\"391\" height=\"476\" sizes=\"(max-width: 391px) 100vw, 391px\" \/><br \/>\n<span style=\"font-weight: 400;\">6. Click Save.<\/span><\/p>\n<h3 style=\"text-align: justify;\">Conclusion:<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We hope the above methods have helped you convert Excel To PDF. Do write to us in the comments section about which method you choose and share your experience while converting a worksheet to PDF.\u00a0<\/span><\/p>\n<p>Recommended :<\/p>\n<p><a href=\"https:\/\/www.systweak.com\/blogs\/extract-tables-from-pdf-export-to-excel-csv-other-formats\/\" target=\"_blank\" rel=\"noopener\">How To Export Table Data From PDF To Excel Sheet<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>PDF files are the best way to share documents online without losing the formatting. At the same time, all sorts of calculations can be handled properly in an Excel Worksheet. However, most of us do not have MS Excel installed or know how to read the data in a worksheet. The answer to this issue&hellip; <a class=\"more-link\" href=\"https:\/\/www.systweak.com\/blogs\/how-to-convert-excel-to-pdf\/\">Continue reading <span class=\"screen-reader-text\">How to Convert Excel (.xls, .xlsx) to PDF<\/span><\/a><\/p>\n","protected":false},"author":12,"featured_media":31876,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[89],"tags":[],"class_list":["post-31852","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pdf-editing","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3-RC2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Convert Excel To PDF - Excel To PDF Converter<\/title>\n<meta name=\"description\" content=\"This blog will help readers convert Excel to PDF using different methods that have been tried and tested by our team of experts and are simple to execute.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.systweak.com\/blogs\/how-to-convert-excel-to-pdf\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To Convert Excel To PDF - 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