{"id":24578,"date":"2024-09-29T17:00:07","date_gmt":"2024-09-29T11:30:07","guid":{"rendered":"https:\/\/www.systweak.com\/blogs\/?p=24578"},"modified":"2024-09-27T17:41:39","modified_gmt":"2024-09-27T12:11:39","slug":"convert-outlook-email-as-pdf-document","status":"publish","type":"post","link":"https:\/\/www.systweak.com\/blogs\/convert-outlook-email-as-pdf-document\/","title":{"rendered":"How To Convert Outlook Email As A PDF Document"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Saving important emails as PDF documents is a practical way to archive conversations and ensure they remain accessible in a standard format. Whether for business records, legal purposes, or personal reference, converting Outlook emails to PDFs allows you to preserve their content and formatting. In this guide, we&#8217;ll walk you through the straightforward steps to save your Outlook emails as PDF documents, enabling you to keep your important communications organized and easily shareable. Without further ado, let\u2019s get started!<\/span><\/p>\n<h3 style=\"text-align: justify;\">Benefits Of Saving Outlook Email As A PDF<\/h3>\n<ol style=\"text-align: justify;\">\n<li><b> Archiving<\/b><span style=\"font-weight: 400;\">: PDF files are a reliable way to archive important emails for future reference, ensuring you have a permanent record of essential communications.<\/span><\/li>\n<li><b> Formatting Preservation<\/b><span style=\"font-weight: 400;\">: PDFs maintain the original formatting, including fonts, images, and layout, ensuring the email looks exactly as it did in Outlook.<\/span><\/li>\n<li><b> Accessibility<\/b><span style=\"font-weight: 400;\">: PDF files can be easily opened on various devices and operating systems, making it convenient to share information without compatibility issues.<\/span><\/li>\n<li><b> Security<\/b><span style=\"font-weight: 400;\">: <a href=\"https:\/\/www.systweak.com\/blogs\/how-to-password-protect-pdf-documents\/\">PDFs can be password-protected<\/a> or encrypted, adding an extra layer of security for sensitive information.<\/span><\/li>\n<li><b> Professionalism<\/b><span style=\"font-weight: 400;\">: Sending or sharing information in PDF format often appears more polished and professional, which can be important in business communications.<\/span><\/li>\n<li><b> Legal Compliance<\/b><span style=\"font-weight: 400;\">: In some industries, keeping a formal record of communications is necessary for compliance with regulations. PDFs serve as an official record.<\/span><\/li>\n<li><b> Easy Sharing<\/b><span style=\"font-weight: 400;\">: PDFs are easy to share via email or cloud storage, allowing recipients to access the information without needing Outlook.\u00a0<\/span><\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">By saving Outlook emails as PDFs, you can enhance document management and ensure that important information is preserved and easily accessible.<\/span><\/p>\n<h2 style=\"text-align: justify;\">Direct Method To Convert Outlook Email To PDF<\/h2>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open your Outlook inbox and find the email you want to save.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24579\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2024\/09\/More-actions.webp\" alt=\"More actions\" width=\"254\" height=\"124\" \/><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click on \u201cMore actions,\u201d represented by the three horizontal dots on the right.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select \u201cPrint,\u201d and in the dialog box that appears, click \u201cPrint\u201d once more.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the pop-up window, under \u201cDestination,\u201d select \u201cSave as PDF.\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, click \u201cSave\u201d to download your device&#8217;s email as a PDF.<img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24580\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2024\/09\/save-as-pdf-option.webp\" alt=\"save as pdf option\" width=\"477\" height=\"846\" sizes=\"(max-width: 477px) 100vw, 477px\" \/><\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select a folder and enter a title for your new email PDF. If it isn&#8217;t already selected, choose &#8220;Adobe Acrobat Document&#8221; from the &#8220;Save as type&#8221; drop-down menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Finally, click on the Save button to store it on your PC.<\/span><\/li>\n<\/ol>\n<h3 style=\"text-align: justify;\">How To Save Many Outlook Emails To PDF Format<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You likely receive numerous business-related emails daily and may want to save important conversations. Here\u2019s how to save multiple Outlook emails as PDFs in just a few simple steps:<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li><span style=\"font-weight: 400;\"> Hold down the Shift key and click to select a range of messages, or hold down the Control key and click to select specific emails you want to save.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Once you\u2019ve selected your emails, go to File &gt; Print.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"> Choose the Microsoft Print To PDF, then click Print.<\/span><\/span><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24581\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2024\/09\/Microsoft-Print-To-PDF.webp\" alt=\"Microsoft Print To PDF\" width=\"693\" height=\"751\" sizes=\"(max-width: 693px) 100vw, 693px\" \/><\/li>\n<li><span style=\"font-weight: 400;\"> Select the location where you want to save the messages.<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> Name your new PDF file and click Save.<\/span><\/li>\n<\/ol>\n<h3 style=\"text-align: justify;\">Use PDFen Online Converter For eml, msg, and outlook Files<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can save your Gmail by clicking the three dots and selecting Download Message to an EML file. If you have received a bunch of files in EML, MSG, or Outlook format, the following online converter can help you convert them to PDF format.<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Navigate to the <\/span><span style=\"font-weight: 400;\">PDFen<\/span><span style=\"font-weight: 400;\"> website.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click on the Upload button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">After the file has been uploaded, click on the Convert button.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\">Wait for the process to complete.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Click on the Download button and your email file converted to PDF will be downloaded in your PC\u2019s default Download folder.<\/span><\/li>\n<\/ol>\n<h3 style=\"text-align: justify;\">Editor\u2019s Bonus Tip: Use Systweak PDF Editor To Make Changes To Your PDF Emails<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Emails may contain confidential information as well as unrequired data. There may be content that you do not want to share with others for any reason. To make these changes on your Email-Converted-PDF, you need a <a href=\"https:\/\/www.systweak.com\/blogs\/systweak-pdf-editor-rolls-out-new-features\/\">professional PDF Editor\/Manager<\/a> that does not burn a hole in your pocket. I recommend using Systweak PDF Editor, which costs $29.99 for a year\u2019s subscription, compared to Adobe Software, which will extract $179.99 from your pocket every year. Here is a practical example of what I could do with my email PDF using Systweak PDF Editor.<\/span><\/p>\n<p style=\"text-align: justify;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-24582\" src=\"https:\/\/cdn.systweak.com\/content\/wp\/bg_systweak_com\/uploads\/2024\/09\/edit-email-pdf-systweak-pdf-editor.webp\" alt=\"edit email pdf systweak pdf editor\" width=\"1030\" height=\"528\" sizes=\"(max-width: 1030px) 100vw, 1030px\" \/><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">I converted an email to PDF and made the following changes:<\/span><\/p>\n<ol style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Redacted the receiver\u2019s email.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Edited and removed the Time next to Date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Page numbers were added to all the pages in the PDF.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Added a Verified image.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A watermark was added at the top of the page.<\/span><\/li>\n<\/ol>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This is only the tip of the iceberg. Systweak PDF Editor contains many more modules that enable users to manage their PDFs. Users can edit, add, and delete content and pages from the PDF file and rotate, merge, split, and convert their files.<\/span><\/p>\n<div class=\"download_buttons_section\"><p style=\"text-align: justify;display:none;\" class=\"downloadnow-btn-show os-windows\" data-eventsource=\"DownloadNow_post_button\"><a data-param=\"systweakblog,wp_json\/wp\/v2\/posts\/24578,pos-1,\" data-operation=\"iframe\" class=\"ds-download-link \" rel=\"nofollow\" href=\"https:\/\/www.systweak.com\/blogs\/download-product\/spe\/w\/24578\/1\" onclick=\"gtag('event', 'ProductDownloadSysBlog', { 'event_label' :'convert-outlook-email-as-pdf-document', 'event_category':'windows-1' });\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full\" src=\"https:\/\/bg.systweak.com\/blogs\/wp-content\/plugins\/download-button-shortcode-new\/images\/window_btn.png\" alt=\"download\" width=\"250\" height=\"65\"><\/a><\/p><\/div>\n<p style=\"text-align: justify;\"><div class=\"color-box\">\n<div class=\"shadow\">\n<div class=\"info-tab note-icon\" style=\"background:#47ADE0\"><i><\/i><\/div>\n<div class=\"note-box\" style=\"background:#d5e9f6\">\n<p> <strong> Note : <\/strong>This app comes with a fully functional 7-day trial version.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/p>\n<h3 style=\"text-align: justify;\">Save Outlook Email As A PDF Document<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We hope you are now able to save Outlook emails as PDF documents using the above-listed methods. In the comments section, please tell us which method you found interesting and why.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Saving important emails as PDF documents is a practical way to archive conversations and ensure they remain accessible in a standard format. Whether for business records, legal purposes, or personal reference, converting Outlook emails to PDFs allows you to preserve their content and formatting. In this guide, we&#8217;ll walk you through the straightforward steps to&hellip; <a class=\"more-link\" href=\"https:\/\/www.systweak.com\/blogs\/convert-outlook-email-as-pdf-document\/\">Continue reading <span class=\"screen-reader-text\">How To Convert Outlook Email As A PDF Document<\/span><\/a><\/p>\n","protected":false},"author":12,"featured_media":24583,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[89],"tags":[],"class_list":["post-24578","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pdf-editing","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3-RC2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Convert Outlook Email As A PDF Document<\/title>\n<meta name=\"description\" content=\"Save Outlook emails as PDF documents with this easy step-by-step guide and 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